Programs can create surveys to send to their applicants throughout their recruitment season. You can customize questions and answers to allow applicants to submit answers anonymously if needed.
NOTE: Applicants must be invited from the program through Thalamus to view the survey and to submit answers.
IMPORTANT: Any survey type can be sent at any time during the interview process. Once a survey is sent, the applicant is able to view it and submit answers immediately.
WE STRONGLY SUGGEST SENDING OUT POST-INTERVIEW and POST-MATCH SURVEYS AFTER THE EVENTS HAVE CONCLUDED.
Survey Types
Select between one of three survey types depending on your survey timeline:
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Pre-Interview Survey: The Pre-Interview survey can be sent to applicants at or after the time of inviting. Responses can be collected prior to or after their scheduled interview. Applicants must be invited to interview to receive the survey.
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Post-Interview Survey: The Post Interview survey can be sent to applicants after their completed interview.
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Post-Match Survey: The Post Match survey can be sent to applicants after they have “Matched” into your program.
Survey Question Types
The following question types can be created and added to any survey:
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Multiple Choice: Customize a list of answers for users to select one answer choice.
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Yes/No: Answer choices include “Yes” and “No”, with “Maybe” as an additional option.
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Free Response: Ask an open ended question for users to answers freely in a text box.
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Dropdown: Similar to multiple choice, customize a list of answers for users to select one answer choice that will be listed in a dropdown list.
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Likert Scale: A range of answer choices to gauge a users opinion or feelings.
Anonymous Surveys
- The Post-Interview and Post-Match surveys can be enabled for “Anonymous Responses”.
- All applicant responses will be submitted anonymously.
- This setting cannot be changed once the survey has been sent.
Create a Survey
IMPORTANT: Survey questions can only be edited or deleted prior to the survey being responded to.
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Select “Survey” from the upper menu bar
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To create a survey, select the “+ Create Survey” button in the upper right hand corner
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In the “Survey Name” field, enter the name of the survey
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The Survey Name will be viewable to applicants upon sending
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In the “Survey Type” menu, select the type of survey based on the descriptions above
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Pre-Interview Survey
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Post-Interview Survey
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Post-Match Survey
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In the “Event Type” field, select the type of event (only applicable for Pre-Interview surveys)
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If the survey is anonymous, select the toggle next to “Anonymous Responses”. If the toggle is teal, the anonymous response is enabled
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Select the save button and the Create Survey Question will open
Create Survey Questions
The Create Survey Question screen will automatically display when a new survey is created. If you wish to add questions to an already existing survey, click the Edit icon next to the survey you wish to revise.
- In the “Question” field, type in the survey question
- In the “Type” field, select the question type
Multiple Choice:
- Type the answer choices in the fields provided
- For additional fields, select the “+” button
- Answer choices may be reordered by selecting the up/down arrows and dragging/dropping the answer choice to its desired position.
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To delete fields, select the “X.”
Yes/No:
- The “Yes” and “No” answer choices will be defaulted as enabled and cannot be turned off
- To enable the “Maybe” answer choice, select the “+” button (“Maybe” option will turn teal)
- To deselect the “Maybe” answer choice, select the red “X” button (“Maybe” option will turn white)
Free Response:
Dropdown:
- Type the answer choices in the fields provided
- For additional fields, select the “+” button.
- Answer choices may be reordered by selecting the up/down arrows and dragging/dropping the answer choice to its desired position.
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To delete fields, select the “X.”
Likert Scale:
- The prepopulated text can be edited.
- For additional fields, select the “+” button.
- Answer choices may be reordered by selecting the up/down arrows and dragging/dropping the answer choice to its desired position.
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To delete fields, select the “X.”
- Select the save button to save the survey or select “add another” to continue adding additional survey questions.
Once the survey has been created, the survey will be displayed
- To preview the survey select the “Preview Survey” button on the top right of the screen
- To navigate back to the “All Surveys” page select “Back to All Surveys” on the left side of the screen
Please note: To make changes to a survey, see Managing Program Surveys