Cortex - Scoring Applications for Reviewers

Scoring in Cortex can be completed by program interviewers who are assigned applicants for review to determine which applicants your program wishes to invite to interview.

Program interviewers must first be assigned applicants to review by the program administrator, program coordinator, or program director. If you do not see any applicants when logging in to Cortex, please contact your program administrator.

Note: Program Director, Program Administrator and Program Coordinator will always see all applicants and may complete a scorecard at anytime for any application.

There are two places to score an applicant in Cortex: directly from the Applications page and within Applicant Details.

Scoring an Applicant in Cortex from the Applications page

1. Log in to Cortex and ensure you are on the Applications page.

2. Navigate to the applicant you wish to score. On the left side of the applicant, you will see a status indication that you have Not Started reviewing the applicant.

3. On the right side of the applicant, click the “Edit” button next to the right of Cortex Score.

4. The score panel will open on the right side of your screen. You can widen the panel by clicking the left perimeter and dragging left.
   Note: By default, the score panel is pinned to ensure it remains open as you complete the scorecard. If you wish to unpin the panel, click the "Score Panel Pinned" button at the top and the button will change to "Score Panel Unpinned"
5. Within the scoring panel, you will see four sections. At any time you may collapse or expand each of the following sections by clicking the up or down arrow on the section header. If you collapse a section, the section header will appear gray and if you expand, the section header will appear teal.
   Note: The four sections will remain in Cortex and change based on context in Thalamus. 
   • Details: applicant details from their applicant such as medical school and AAMC ID.
   • Documents: any documents authorized with this applicant such as the ERAS application, CV, and letters of recommendation. When clicking on the linked documents, they will open in a new tab.
   • Scoring: populates the available scorecards to choose from and complete in order to score the application.
   • Notes: where the reviewer can add Quick Notes on the applicant as they review.
6. To score the applicant in the scoring drawer, first ensure that the correct scorecard is selected. The selected scorecard will be highlighted teal.
7. Complete the scorecard by selecting answers to the numbered questions within the scorecard. A comment section will only appear if your program has enabled comments on any of the questions. If there are no comment boxes, you will have the ability to add a quick note in the notes section.
8. As you complete the scorecard, an Average Score will automatically populate and update at the top of the scorecard based on the questions you have answered and the weight of the questions customized by your program.

9. When you have completed the questions in the applicant’s scorecard, click Submit.

10. After submitting the scorecard, a timestamp will appear indicating the date and time the scorecard was submitted. The Submit button will change to an Edit button. If you wish to go back and make changes to the scorecard, simply click the Edit button.

11. You may exit the scoring drawer by clicking on the gray X in the upper right hand corner. You may return to the scorecard at anytime to edit by repeating these steps.

Scoring an Applicant from Applicant Details

1. Log in to Cortex and ensure you are on the Applications page.

2. Navigate to the applicant you will be scoring; on the left side of the applicant, you will see an indication that you have Not Started reviewing the applicant.

3. On the right side of the applicant, click the “View Details” button.

4. When on the Applicant Details page, click the Open Score Panel button in the upper right corner. The Score Panel will open and you may proceed with steps 6-11 above for Scoring an Applicant in Cortex from the Applications page.

Scorecard Status After Submitting or Editing a Scorecard

When you have completed and submitted a scorecard, the Not Started progress indication under the applicant’s photograph (or avatar if photographs are blinded) will change to show as Submitted.

If you return to the scorecard and edit, the status will show as In Progress until the scorecard has been submitted again. The In Progress state is also activated upon response to the first question. This will allow you to incrementally complete a scorecard and easily see which are still in progress.