1. ThalamusGME
  2. Program User Guide
  3. Scoring & Rank List
  4. Rank and Match
  5. Rank and Match

Viewing and Ordering the Default Applicant Rank - Thalamus Holistic Review

The Thalamus Rank List can be used to view and create a program rank list.  Applicants must have at least one "Overall Score" in Core entered to be added to the rank list. 

To make changes to the scoring methods that influence your rank list, visit our Creating a Scorecard - Thalamus Holistic Review guide. 

Visit our Scoring an Applicant in Thalamus - Thalamus Holistic Review guide for information on scoring. 

Thalamus Rank Lists can be set to rank applicants based on a Golf Score Rank or Regular Rank. Visit our Manage Ranking / Rank List Settings (Regular vs Golf Score Rank) - Thalamus Holistic Review guide for more information.

Note:

  • Only applicants who have been assigned an “Overall Score” in Core will appear on this list.   As additional applicants are assigned an “Overall Score” in Core they will be added to the default rank list.
  • Each user role has different access to the rank list or applicant rank numbers.
    Role Type Edit Rank List View Rank List View Rank Number
     Program Administrator mceclip5.png mceclip5.png mceclip5.png
     Program Coordinator mceclip5.png mceclip5.png mceclip5.png
     Program Director mceclip5.png mceclip5.png mceclip5.png
     Faculty Interviewer - - mceclip5.png
     Program Resident - - -
     Program Fellow - - -
     

Accessing and Viewing the Rank List

  1. To access the rank list, select “Score” from the upper menu bar.
  2. Select “Applicant Rank List.”
  3. The “Applicant Rank List” will appear, listing applicants in rank order by overall score (automatic rank is set by default).

The rank list will display all applicants that have an overall score assigned.  There are many ways to navigate, view, and filter the rank list:

  1. Search for a candidate by typing the name or AAMC ID of the applicant
  2. Jump to a rank # by typing in the number in the field
  3. Filter applicants that interviewed on a specific day by selecting the event date
  4. To reset or clear all search fields on the rank list click "Reset" (this will not reset applicant ranks)
  5. The dropdown to the right of the Reset button will allow you to filter applicants by All, Bookmarked applicants, or Not ranked applicants.
  6. Toggle between List View and Tile Card View:



Automatic vs. Manual Ranking

The Thalamus Applicant Rank List assigns ranks to applicants via two different methods:
  1. Automatic - Applicants are arranged in order of their total average overall score (i.e., the applicant with the highest overall score is ranked #1).
  2. Manual - Allows programs to override the automatic rank and reorder the applicant to another rank manually.
When an applicant is assigned a "manual rank," the rank number assigned will be set and will not change (up or down) until the candidate is assigned another manual rank (or reset to an automatic ranking). Therefore, when other applicant ranks are changed, only those candidates assigned "automatic ranks" will move based on the revision made. For greater control of candidate ranks and movement (similar to reordering a deck of playing cards), we recommend switching all candidate ranks to manual if needed.
 

By default, applicants will be set as "Automatic Rank" and will place the applicants in order based on their total Overall Score in Core.  Programs can change the rank of an applicant by manually ranking them or through drag and drop (see below).

  1. Click on the applicant “Rank” number
  2. The applicant drawer will open on the right side of your screen. Scroll to the bottom of the drawer to the "Application Rank" section.
  3. Select "Set manually" from your list of options, and choose the rank number to be assigned by typing in the number manually or using the up and down errors in the number box.
  4. The applicant will now be set as "Manual Rank" and be ranked at the number manually assigned. Note: The applicant will remain at this rank number unless manually changed again.  It will not automatically move up and down based on other applicant rank changes.
  5. The rank list will auto save each time an applicant rank is modified. A manual rank will be indicated as such with a block teal "M" next to the applicant's rank number. You will also see a  message confirming the manual modification.

 

The illustration below will show what changes are made to the whole rank list when one applicant rank is modified:ay
  • Applicant Annette Occipital was automatically assigned to "Automatic Rank" and ranked #2.
  • Annette Occipital was then assigned to "Manual Rank" and assigned rank #4.
 
Note the changes made the overall rank list after Olive Lobe's rank was modified:
  • Annette Occipital - moved from rank #2 to #4 after was manually assigned.
  • Gladys Pons - was previously manually assigned to rank #3 and did not move after Annette's rank was modified.
  • Raymond Temporal - moved from rank #4 to #2 since this applicant was the next applicant set as "Automatic Rank".

Additional Rank List Features

There are many additional rank list features to allow for flexible viewing, exporting, and ranking of applicants.  

Drag and Drop

The rank list allows you to easily drag and drop applicants to the preferred ranking no matter what view you are in (tile or list).

Access Applicant Scores and Notes

The rank list provides programs easy access to each applicant's scores and notes.  These features can be viewed by following these steps:

  1. Click on the “Overall Score” number and the drawer will open to the Scoring section. Scores may be edited or modified as described in the Scoring an Applicant in Thalamus - Thalamus Holistic Review guide. Program users who input scores, as well as other information regarding applicant score will be accessible in the drawer.
  2. Click on the "Notes" icon and the drawer will open to the Notes section to view and edit notes entered for applicants.

 

Change Applicant Rank Status (Do Not Rank)

There are three "Rank Status" options in Thalamus. Automatic & Manual Ranking has been described above. You also have the ability to mark an applicant as "Do Not Rank". Applicants marked as "Do Not Rank" will still appear on your rank list, but will be marked as "DNR" and will not take a numerical spot on the list. 

  1. To mark an applicant as do not rank, select the "Applicants" tab at the top of your screen.
  2. Locate the applicant you want to update.
  3. Select the "..." menu next to the name of the applicant
  4. Choose "Change Rank Status" and the applicant drawer will open on the right side of your screen. Scroll to the bottom of the drawer to the "Applicant Rank" section.
  5. Select "Do not Rank" and select "Save".
  6. The Applicant will now display as "DNR" on your rank list. 

You also have the ability to mark applicants as Do Not Rank directly within the Rank List:

  1. To mark an applicant as do not rank, select the "Score" tab at the top of your screen, and then "Applicant Rank List" under the drop down.
  2. Click on the applicant's rank number in the applicant's row to open the applicant drawer to the Application Rank section.
  3. Select "Do Not Rank" from your list of options.
  4. The Change Rank Status modal will open on your screen to confirm your decision to mark the applicant as Do Not Rank. Click "Confirm" to confirm the DNR status. Click "Cancel" to return to the drawer.

The applicant will now be set as "DNR" on your rank list. Note: changes will auto save each time an applicant rank is modified.

 

Applicant Rank Panel and Scoring

From the rank list you are able to access a customized applicant rank panel roster layout with the drawer.

To customize the Rank Panel roster layout, visit our Customizing Roster Layouts guide. 

  1. To view the Applicant Rank Panel, select the "details" icon of the Applicant you'd like to review.



  2. The Rank Panel will open in the drawer on the right hand side of your screen. From this rank panel you can review the following:
    • Applicant photo (if uploaded)
    • Current Rank
    • Applicant specific details as customized via the Roster Layouts
  3. In the drawer within the Rank Panel, you can take the following actions:
    • Move to the next applicant
    • Bookmark the applicant
  4. The Scoring section of the drawer allows you to view, edit, and complete scorecards as well as view aggregate scores. You are also able to compare scorecards by type for multiple interviewers for the same Applicant. For example, if you have multiple interviewers scoring one applicant, you can utilize this tool to compare those scores. 



  5. You have the option to view the following by click on the respective tab:
    • Cortex scorecards
    • Core scorecards
    • Overall scores (aggregate as well as a comparison by competency and reviewer)
  6. Clicking on the Scorecard type so that it shows highlighted as teal in the Scorecard list will populate that specific Scorecard underneath. 
  7. You may also complete a scorecard for another user or for your yourself by selecting the Reviewer from the drop down menu.
  8. Click on "View Scores" will show scores entered for that particular scorecard.



    Example 1: Showing the Core "Interview" scorecards submitted by Mariah Thalamus and Prisha Thalamus after clicking View Scores



    Example 2: Showing Overall Scores by aggregate and compared by interviewer and competency after clicking View Scores



  9. You can also export the applicant's scores into an excel file from the Score Administration tab by clicking the Export Scores button. More information about exporting may be found here: Exporting Thalamus Holistic Review Data for Score Administrators



Bookmarking Applicants in the Rank list 

Bookmarking applicants can be done via the Applicant Rank list or via the applicant drawer. This allows you to mark applicants you want to highlight, and filter these applicants more easily.

  1. To Bookmark your applicant from the rank list, select the "Bookmark" icon of the applicant in question. If the applicant is bookmarked, the flag will appear orange.
  2. To Bookmark your applicant from the Rank Panel, select the "Details" icon of the applicant's row.
  3. The Rank Panel will open in the applicant drawer on the right side of your screen, where you can click the bookmark icon to bookmark the applicant.
  4. To filter bookmarked applicants, return to your "Applicant Rank List" and choose Bookmarked from the filter drop down.

Export Rank List

Rank Lists can be exported at any time.  The rank list will export all applicants listed on the rank list to an excel sheet; information exported will include:

  • Applicant First Name
  • Applicant Last Name
  • Applicant Email
  • Applicant AAMC ID
  • Medical School
  • Total Interview Score
  • Total Cortex Score (if applicable)
  • Total Overall Score
  • Rank 

To export the rank list: 

  1. Click the "Export" button on the upper right-hand corner of the Applicant Rank List.
  2. You can choose the following file formats for export:
    • Excel
    • CSV
    • NRMP
  3. You can choose to exclude Do not Rank (DNR) applicants from this export. 
  4. The file will export/download to your computer containing your finalized rank list. Depending on the file type, this file may be uploaded to the NRMP as needed (Please consult information from NRMP for further instructions).  This process may be repeated, as needed (i.e. after updates to the rank list).

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