Authorizing Applicants from ERAS to Thalamus Core

This guide reviews how to authorize applicants in ERAS PDWS to send to Thalamus Core. To upload and view applications in Thalamus Core, the applications will need to be authorized to send from ERAS PDWS.

For non-ERAS programs please see Uploading Applicants into Thalamus NON ERAS.

Note: You no longer are required to download a CSV file from the PDWS in order to upload applicants to Thalamus Core. At this time, only the MYERAS application will be viewable in Thalamus Core.

Selecting Applicants to Export in ERAS

Bulk Actions can be performed after applying a filter and selecting one or more applicants.

Note: At least one applicant must be selected to view the Bulk Actions dropdown list

1. Begin by logging in to ERAS
2. Select "Application"
3. Select all of the applicants that you want to authorize by checking them individually on your filter list or selecting all applicants
4. One applications are selected, click "Actions"
5. Select "Authorize Data to Thalamus"
   
6. The Authorize Data to Thalamus window will open
7. Select "I authorize to send this to Thalamus Core"
8. Click "Submit"
   

Alternative Importing: Authorizing Applicants Directly from Thalamus Core Into the Applicants Page Using a CSV File

Users may authorize applicants directly from within Thalamus Core using a CSV as an alternative. Thalamus Program Administrators, Coordinators, and Directors may add applicants who they are considering or selecting for interview invitation.

Important: If your program uses Cortex for application review, please select Import with Cortex and follow the instructions in our guide here for Exporting Applicants From Cortex to Thalamus (from the Assignments page).

1. In PDWS, export the applicants you have considered or selected to invite using the "CSV Export" feature within the Action button
   • Confirm that the AAMC ID field is included in the export
   • Having additional fields within the CSV will not impact the import logic
2. Go to the "Applicants" Page
3. Click "Add Applicants" at the upper-left-hand-corner of the table
4. Select "Import with ERAS PDWS"
   
5. In the modal that appears, at the link at the bottom select "Authorize applicants via CSV in Thalamus Core"
   

Select the CSV file to upload. Again, this file must have AAMC ID of the applicants you are looking to authorize.

If you have any additional questions or concerns, please contact our team by submitting a ticket here or from the teal "Contact Thalamus Customer Support" button in the lower right hand corner of any page of our website.