Schedule an Interview with a Program for Applicants

Schedule, reschedule, cancel, and manage interview invitations using Thalamus. 

1. What is the Schedule Interview feature?

From the Schedule page, you can view available interview dates, join waitlists, review event details, and complete any surveys associated with your interview invitation.

Access Thalamus

When a program invites you to interview, you'll receive an email notification. At the bottom of the email, select Access Thalamus to create a new account or sign in with your existing account.

After signing in, you'll be taken to your Applicant Dashboard.

2. View your Interview invitations

Interview invitations and scheduled events are available from the Dashboard. All events for programs you have been invited to can be accessed from the Calendar.

Programs may also display an Interview Type to indicate how the interview will be conducted:

• Virtual
• In-Person
• Hybrid

On the Dashboard, interview types appear under Interviews and Social Events.

On the Calendar, interview types are displayed on the event preview and within the event details.

3. Schedule an Interview

1. Select Calendar from the navigation menu
2. Browse available interview dates (use the left and right arrows to navigate between months)
3. (Optional) Filter events using the available filters:
   • Open
   • Scheduled
   • Waitlisted
   • Waitlist Available
   • Not Available
   • Interviews
   • Social Events
   • Personal
   • Location
4. Select an interview event to open the event details

The event details include:

• Interview date and time
• Interview type (if provided by the program)
• Available open interview slots
• Status (e.g, Waitlisted, Scheduled)
• Sign up and Cancellation lock information
• Program information
• Survey link (if applicable)
• Attachments (if applicable)
• Description (if applicable)
• Confirm Interview
• Cancel Interview
• Email Program

5. Select Confirm Interview.

Once scheduled:

• The interview displays a blue checkmark on the Calendar indicating you are confirmed
• The interview is added to your Schedule Interviews list on the Dashboard
• A confirmation email is sent to the email address associated with your Thalamus account

4. Join a Waitlist

If an interview date is full and the program has enabled waitlists, a Join Waitlist link will appear.

Joining a Waitlist

1. Select the interview event
2. Click Join Waitlist

Once you've joined the waitlist, the event will display a Timer indicator to show that you are waitlisted for the event. You may join multiple waitlists.

If a space becomes available, you'll receive notification based on the program's configured waitlist process.

Managing a Waitlist

1. Open the Calendar and select the Waitlisted filter to display all events you've joined a waitlist for
2. Select the desired event
3. Choose Email Program to contact the program, or Cancel to remove yourself from the waitlist for that event

5. Cancel an Interview

To cancel a scheduled interview:

1. Select the scheduled interview event
2. Click Cancel Interview
3. Confirm your cancellation

After the cancellation is confirmed, your interview slot immediately becomes available for other applicants.

6. Reschedule an Interview

To reschedule an interview:

1. Select a different available interview date for the same program
2. Click Confirm Interview

Thalamus will automatically:

• Cancel your previous interview date
• Reserve the new interview date
• Send an updated confirmation email