Import SOAP applicants into Thalamus Core for your ERAS program. This guide covers the ERAS-specific import path.
Roles: Program Director, Program Coordinator, Program Administrator
- Access to ERAS Program Director's WorkStation (PDWS)
Step-by-Step Instructions
To upload and view applications in Thalamus Core, the applications will need to be authorized to send from ERAS PDWS. Note: You no longer are required to download a CSV file from the PDWS in order to upload applicants to Thalamus Core.
NOTE: If you are reviewing applications in Cortex, please follow the exporting from Cortex to Core flow. Do not reauthorize applicants from PDWS to Core.
- Begin by logging in to ERAS PDWS
- Select "Application"
- Select all of the applicants that you want to authorize by checking them individually on your filter list or selecting all applicants
- One applications are selected, click "Actions"
- Bulk Actions can be performed after applying a filter and selecting one or more applicants.
- Select "Authorize Data to Thalamus"
- The Authorize Data to Thalamus window will open
- Select "I authorize to send this to Thalamus Core"
- Click "Submit"
- Verify that your SOAP applicants appear on the SOAP tab with their data populated.
Things to Know
SOAP applicants are a separate pool. If you have already authorized applicants from ERAS for your regular recruitment season, SOAP applicants will appear on the SOAP tab — not your main applicant list. The two pools do not merge.
What's Next
Success: Your SOAP applicants are visible on the SOAP tab of the Applicant Dashboard with their ERAS data populated.
Next steps:
- Inviting SOAP Applicants — send interview invitations to your SOAP applicants
- SOAP Calendar Events — create SOAP interview events on your calendar
- Building Itineraries & Interviewing During SOAP — manage applicant scheduling during SOAP week
Troubleshooting
| Symptom | Cause | Fix |
|---|---|---|
| SOAP tab is not visible | Your program does not have an active SOAP season | Contact customercare@thalamusgme.com to confirm your SOAP season is activated. |
| "Add Applicants" button is not visible | You may be on the main Interviews tab, or your SOAP season is not active | Confirm you are on the SOAP tab (not Interviews or Follow-Up Interviews). If the button still doesn't appear, contact customer care. |
| Applicants not appearing after import | ERAS authorization processing delay | ERAS authorization may take a few minutes to process. Refresh the page. If applicants are still missing after 15 minutes, contact customercare@thalamusgme.com. |
If you need additional assistance, click the help icon at the bottom right of any Thalamus page or submit a support request.