This guide reviews steps needed to edit applicant data from the applicant dashboard.
This feature is only accessible users with assigned roles of Program Directors, Program Coordinators and Program Administrators.
The above program user roles will be able to edit the applicant data if applicants have been manually imported into the Thalamus Core platform. Applicants that have been authorized into Thalamus Core via the ERAS automated transfer are not able to edit applicant data.
To access this feature, navigate to the Applicants page at the top of the screen when logged into Thalamus.
1. Once you locate the applicant that you would like to make the changes to, click the 3 dot drop down menu next to the applicant's name. This will bring up the menu and you can select "Edit Applicant Data" at the top of the list.
2. By default "Applicant Fields" will be expanded. You may expand/collapse the other available sections for editing by clicking the up/down arrows right of the header.
Note: All identifying details except the AAMC ID are available for editing. Any options that are grayed out are not available to edit.
6. Once all changes have been made, select the teal "Complete" button; alternatively, you may choose the white "Close" button if you no longer wish to make these changes.
In the event that you will need to re-upload additional documents into the application, please note that any manual changes made will not be overwritten when re-uploading an applicant's documents.
Note: Institutions and programs using ERAS PDWS can hide specific application data fields from reviewers. These screened fields appear as "Screened" in Cortex and Thalamus. To modify which fields are screened, programs or institutions can update settings directly in ERAS PDWS. Changes will automatically update in Thalamus products. Data screened in ERAS will not appear in Thalamus products.
If you have any additional questions or concerns, please contact our team by submitting a ticket here or from the teal "Contact Thalamus Customer Support" button in the lower right hand corner of any page of our website.