Closed Events Vs. Private Events

This user guide will provide further explanation about differences between Closed Events and Private Events.

Closed vs Open Event Status:

Event Status controls the applicant ability to view open spots within an interview date. Once closed, events will still appear full to all applicants (including those signed up for each event), even if applicants cancel. While applicants can still cancel their interview event (as long as the event does not have a cancellation lock enabled), this feature allows programs to initially overbook events and then have applicants cancel without prompting or allowing additional applicants to auto-schedule.

• In a closed status, programs still retain the ability to manually schedule, cancel and force assign applicants to an interview event.

Program users can close events in two different places:

1. Program Page, under Calendar Settings
2. Calendar page, under Event Details

Private/Hidden Events are calendar events that are hidden from applicants. They will only appear on an applicant schedule if you manually schedule an applicant to that event.

Should I use closed events or private events?

When should I use Closed Events?

1. If you don't want applicants signing up for an event after it fills even if applicants cancel
2. You want to build out some additional interview options as a backup
3. You are creating events that need to be released at certain times

When should I use Private Events?

1. When testing Thalamus video
2. When training interviewers on the platform
3. When hosting rank meetings
4. When hosting other internal meetings on the platform

For additional questions or support, please contact our team by submitting a ticket here or from the teal "Contact Thalamus Customer Support" button in the lower right hand corner of any page of our website.