Programs have the option to create follow up calendar events. This allows programs to invite applicants to schedule for multiple interview days. Programs can invite applicants to up to four (4) follow up interviews with them during the recruitment season.
-
To create follow up interview events one must navigate to the Calendar tab on the menu bar.
-
If the calendar is not already located on the current month, use the arrows in the upper left -hand corner to scroll between the months.
-
Select “Add Event” in the upper left hand corner or can select the box that corresponds with your interview date.
-
The calendar event edit module box will appear.
-
Select an event type from the drop down menu (Interview, Interview 2, Interview 3 etc.)
-
Enter an Event title. This will be seen by applicants and interviewers on their MySchedule page when they review their itinerary, so you will want to make sure that it is something that is specific to your event.
-
Select the event times by entering the time in the fields or by using the up/down arrows.
-
Enter a location to where the event will be held (This is an optional field)
-
Private or Hidden event- This allows the program to make the event private or hidden from applicants
-
Event Status - This will allow the program to override the global event status on the program page. If turned on within the event it will allow applicants to auto schedule themselves.
-
Waitlist - Determine whether the applicants can join the waitlist for an interview event, (additional information regarding the waitlist can be found here, https://customercare.thalamusgme.com/hc/en-us/articles/360051280753-Waitlist-Setup-#waitlist-setup-0-0 ). There are two options available:
-
Enable - Allows applicants to add themselves to the waitlist. Notifications will be sent as interview slots are available.
-
Disable - Prevents applicants from adding themselves to the waitlist.
-
-
Sign Up Lock - Controls the ability of the applicant to sign up for an interview event. There are three options available:
-
Locked - Prevents the applicant from signing up automatically for this specific interview event and will override the global setting located in the “Set Lockout Menu” on the program page.
-
Unlocked - Allows applicants to sign up automatically for the interview event and will override the global setting located in the “Set Lockout Menu” on the program page.
-
Default - Uses the global setting set on the “Set Lockout Menu” on the program page.
-
-
Cancellation Lock - Controls the ability for the applicant to cancel from an interview event. There are three options available:
-
Locked - Prevents applicants from automatically being able to cancel from this specific interview event and will override the global settings located in the “Set Lockout Menu” on the program page.
-
Unlock - Allows applicants to automatically cancel from this specific interview event and will override the global settings located in the “Set Lockout Menu” on the program page.
-
Default - Uses the global setting set on the “Set Lockout Menu” on the program page.
-
-
Repeat Weekly - Allows the program to set up the same event type for the specific days of the week until a specific date. *Please note that if an edit need to be made to any of the repeat days they will need to be down individually. (This is an optional feature)
-
Write up an event description. This can include details that the applicant will need to know about the specific event as well as documents can be provided for their review.
-
Enter the track and tier distribution based on how you would like to allocate your available spots for the interview day. (see our user guide with more details regarding tracks/tiers - https://customercare.thalamusgme.com/hc/en-us/articles/4408008592407-Tracks-Tiers-FAQ)
-
Select “Save”.
-
Once confirmed your interview event(s) should appear on your calendar. Based on the event type you will see a calendar icon in the lower right hand corner with the number indicating with interview event it is. This information can be found on the legend on the right had side of the calendar menu bar.
Once the calendar events have been added, you may now begin to invite your applicants to the additional interview events.
Prior to inviting applicants please be sure that tracks and tiers have been applied to applicants and the distribution is set up in the calendar event.