Scheduling for Social Events

Congratulations on being invited to interview for a Residency or Fellowship. This guide will show you how to schedule, reschedule and cancel social events with a program via Thalamus Web/Browser.

Note: You can sign up for as many social events as you would like for any given program. Be sure to check the event descriptions, as there may be more than one type of social event in each program.

1. You will receive an email from a program that invites you to interview. This email will also include a link to join Thalamus, or a link to log into Thalamus (if you are an existing user).

2. Follow that link to log into Thalamus. When you first log in, you will be directed to your personal dashboard. 

Scheduling a Social Event

1. To schedule a social event, click the "Calendar" tab. You will see a variety of social event and interview sessions that you can join. 

2. Use the left and right arrow buttons at the top of the screen to move through the months. 

3. Use the different view types to filter the calendar events displayed.

4. To schedule the desired social event, click the social event session on the calendar. A modal will open up that allows you to view:

   • The Time and Date of the social event

   • Number of open positions on that day

   • View program

   • Sign up for social event

5. Click “Sign up for Social Event” on your desired session. A new module will open asking you to confirm your choice.
   Note: Scheduling a social event will not take the place of scheduling an interview. Both can be schedule at the same time.

6. When scheduling more than one event, you will be asked if you wish to switch the previously scheduled event to the new date. If you are making a date switch, select the check box. If you are adding a date, leave this box blank.

7. The social event session will now turn blue and have a checkmark on it, indicating that you are scheduled for that day.

8. The "Confirmed Social Events" menu on the left hand side will update to reflect your new interview date.

9. If you only want to see social events with specific programs, you can toggle the "my programs" on and off and the calendar will update accordingly.

10. You can export your confirmed social event to iCal, Google, and Outlook calendars by clicking the social event session in the Thalamus calendar and clicking on the calendar link in the Export row.

Canceling Your Social Event

1. You can cancel your social events by clicking on the social event session in the calendar, and a module will open which will allow you to "View Program" or "Cancel Social Event".

2. Clicking "Cancel Social Event" will open a module asking you to confirm your decision. As soon as you cancel the session, your position will become open to any other applicant. Please be sure you want to cancel before taking this step.

Rescheduling Your Social Event

1. To reschedule your social event with a program, locate a date with open spots that you'd like to schedule into.

2. Follow the same steps to schedule a social event as indicated above. When you confirm your new social event date, it will ask you to confirm that you want to cancel your previously scheduled date or schedule for an additional event.

3. To reschedule, select the check box in the sign up confirmation window “Yes, I want to switch the last scheduled social event.”

4. Once confirmed, you will receive a cancellation and rescheduling notice via email.

No Social Event Scheduled

When navigating to your social events tab on the dashboard, if you don't have any social events scheduled you should see a display message that states, "You have no upcoming scheduled social events."