Archive Mode allows users to view and export previous recruitment season data.
Archive mode is available only to Program Director, Program Administrator, and Program Coordinator users.
Access Archive Mode
1. To Access Archive Mode, select the Program tab on the upper menu bar.
2. In the upper right hand corner of your Program page, there is a drop down menu showing your current season. Click on the drop down and choose the archived season you would like to view.
Note: The names of your seasons are created by the Thalamus Customer Care Team and cannot be changed.
3. Once the correct season is selected, a module will open confirming that you are entering into Archive Mode and that your data will be read-only while in Archive Mode. Select confirm to enter Archive Mode, or Cancel to abandon this action.
4. Once entering Archive Mode is confirmed, the season name drop down menu on your Program Page will now display the season you are viewing. At any point, you can move to another season by selecting a different season from the drop down menu.
Note: Once you are in Archive Mode and viewing a previous season, there will be a yellow banner displayed at the top of the page above the menu bar indicating that you are viewing archived data. This banner includes an Exit Archive Mode button and a link to return to your current season.
Features and Actions in Archive Mode
While in Archive Mode, the previous season data will be read-only and the following Thalamus features will be disabled. These features are disabled as they do not collect or display historical data. You can view previously used email template in your current season in Thalamus.
Disabled features include:
- Email tab
- Administration tab
- Scoring Algorithms
- Score Administration
- Itinerary Wizard
- Thalamus Video and Master View
- Attachments - in Thalamus these persist across seasons, so the attachments displayed will remain the same as you navigate your program in Archive Mode.
The following actions are available for use in Archive Mode:
- Exporting Data: Data can be exported from your Applicant Dashboard, the Reports Tab, and your Rank List.
Note: If your program uses Legacy Scoring (non-Thalamus Holistic Review), please see this guide for Rank List exports. - Roster Layouts: Roster Layouts are editable in Archive Mode. Any changes to made Roster Layouts in Archive Mode will also apply to your current season. See Roster Layouts for more information.
- Printing Rosters: Facesheets and print pages are able to be generated in Archive Mode, and will reflect any updates you have made to your Roster Layouts. Visit the guide on Printing an Applicant Roster for more information.
- Filters, search, and columns: The filters, search bar, and columns on the Applicant Dashboard are fully functional and can be used to sort, filter, and review your data. Visit Navigating your Applicant Dashboard for more information.
Return to your current season by selecting the orange "Return to Current Season" link or "Exit Archive Mode" button in the yellow banner at the top of the page.