Score an Applicant in Thalamus Core

All Thalamus Program Users can enter scores for applicants.  This guide will provide instruction on how to enter scores for applicants from multiples places within Thalamus including the:

1. Applicant Dashboard
2. MySchedule page
3. UPDATED Thalamus Video

Please note: For users enabled with the Thalamus Holistic Review scoring system, please reference: Score an Applicant: Dashboard, My Schedule, Video - Thalamus Holistic Review

The following score types are in Thalamus: 

• Interview Score: Score that will not factor into rank.
• Overall Score: Score that will automatically calculate applicant rank. 
• Cortex Score: Cortex Score that automatically imports. The Cortex Score does not factor into the overall score nor will it effect the rank score.

Who can view scores?

• Program Administrators, Program Directors and Program Coordinators can view all program user scores entered for applicants.
  **If a program is wanting someone with a program interviewer role to view scores, they will need to update their role to one of the three noted above.**

Entering a Score in the Applicant Score Module

Program Interviewers: Consult with your program to determine which score type, algorithm, and scale you should use when scoring an applicant.

The Applicant Score module is available on the Applicant and MySchedule pages.  

1. The “Applicant Score” module will display applicant information and available scoring algorithms To enter a new score select the "Add Score +" icon
2. The “Create Applicant Score” module will appear
   
3. Select the Score Type to be applied to your score
   
   • Overall Score: Will be included in the rank score
   • Interview Score: Will not be included in the rank score
4. Select the Algorithm to be used
5. For each algorithm category, a score can be entered in the corresponding box
   Note: For any category left with a blank score, it will be calculated as zero points.
6. If the category has a description, it can be viewed by selecting the description arrow
7. Notes can be entered along with the score.  See Adding Notes to Applicants.
8. Once all data has been entered, select “SAVE” to save score.
   

The score will then be displayed in the “Applicant Score” module listed by Interviewer (i.e. whichever program user inputted the score), the score (+ an average if there are multiple scores) and a timestamp from the last score update.

View and Manage Scores

Scores can be viewed and managed by accessing the Score Card for any applicant for those with roles assigned as program director, program administrator and program coordinator. 

1. To view a score, select the "Score Applicant" from the 3-dot menu or navigate to the applicant dashboard and select the numbered score from either the "Interview Score" or "Overall Score" column.
2. To edit the score, select the “pencil” icon.
3. To delete the score, select the “X” icon. This process may be repeated for additional scores, including “Overall Scores,” which will factor into applicant rank.

Scoring from the Applicant Dashboard

Applicant scoring can be conducted through the Applicant Dashboard. This section will review scoring applicants through the applicant dashboard. 

NOTE: Program Residents and Program Fellow roles do not have access to the Applicant page. Please refer to adding a note from the MySchedule or Video Chat.

1. Select the Applicant page
2. In the Applicant dashboard, use the search bar, filters, or other selection criteria to locate the applicant to be scored
3. Click the “triple dot” menu next to that applicant’s name
4. Select “Score applicant"
   
5. Once the scoring module is open, use the Entering a Score in the Applicant Score Module instructions above to add and save a score. 

Scoring from the MySchedule Page

Program users can score applicants directly from the MySchedule page. 

Note:  Interview event itineraries are only viewable on the MySchedule page once they have been published.  If you do not see an itinerary, contact your Program Administrator or Coordinator

1. Click on Schedule and select "My Schedule"
2. On the left-hand side of the screen, select the interview event
3. Users can filter by applicants who are "scored" or "unscored" at the top right of the page.
4. Within the itinerary schedule, select the "Score" button next to the applicant you want to score.
5. To enter scores from the MySchedule page for an applicant in a group event, click the "Score" button.
6. In the dropdown menu, click on the name of the applicant you wish to enter a note and/or score for.

Scoring in Thalamus Video

Applicant scoring can also be entered through Thalamus Video. 

1. From Thalamus Video Chat select "Score/Notes".
2. Select the specific scorecard from the dropdown you want to use to score the applicant.  INTERVIEWERS: Consult with your program to determine which scorecard you should use.

3.  Once you have selected the score card as indicated by your program, you will add the score details.

4. At the completion of adding all score details, click "Submit". 

   IMPORTANT: If all questions are not completed (or deemed unable to access) and the "Submit" button is not selected, the score will not save and will show as "In process". While in edit state (in progress), the values on this scorecard are excluded from the aggregate scores (Overall Score, Interview Score, and Cortex Application Score).

5. If scoring an applicant from a group session, click on the "Score/Notes" button. At the top of the score drawer, the list of applicants scheduled in the session will appear. Click the desired applicant's name in this section of the score drawer. 

   Note: You can also search for the applicant using the search bar above the applicant's avatars.      For additional questions or support, please contact our team by submitting a ticket here or by clicking the teal "Help" button in the lower right-hand corner of any page of our website.