Individual Calendar Event Settings

This guide will provide details on the different settings that you can apply to a specific calendar event. Check out our guide Calendar Settings Overview for information on our global calendar settings. 

  1. Select the Calendar tab and this will bring up the current month calendar.
  2. Select the "Add Event" button to create a new event, or you can select your event day by clicking in the specific date.Event_Settings_1.png

 

Calendar Event Options

Below is a guide to all of the fields and options available to you within the calendar event:

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Event Title - Here is where you want to enter the name or event type. Since this will be seen by the applicant and interviewers you will want to make sure that it is something that is specific to your event.

Date – This can be edited by selecting the calendar next to the date or by placing the mouse cursor over the date. Both options will bring up a calendar to select your date from.

Time – The time in which your event will run. This can be edited by entering your time

Location – If you have a specific location for this event, you can enter it here. In the age of virtual interviews, you can leave it blank or enter the words “virtual” to make the applicants and faculty aware that this isn’t an in-person event.

Private/Hidden Event – This allows the program to make the even private or hidden from applicants.

Event Status – This will allow the program to override the global event status on the program page. If turned on within the event it will allow the applicants to auto schedule themselves.

Waitlist Status – The toggle determines whether the applicants can join the waitlist for an interview event. There are two options available:

  • Enabled – Allows applicants to add themselves to the waitlist. Notifications will be sent as positions open.
  • Disabled – Prevents applicants from adding themselves to the waitlist. If an applicant is already on the list, they will remain in their current position and can added/removed as necessary. Disenabling also means that waitlist opening notifications will not be sent.

Sign-up Lock – The toggle controls the ability of the applicant to sign up for an interview event. There are three options available:

  • Locked – Prevents the applicant from signing up automatically for this specific interview event and will override the global event status set in the “Set Lockout Menu” section on the program page.
  • Unlocked – Allows applicants to sign up automatically for the specific interview event and will override the global event status set in the “Set Lockout Menu” section on the program page.
  • Default – Uses the global event status set on the program page under the “Set Lockout Menu” section.

Cancellation Lock – The toggle controls the ability of the applicant to cancel from an interview event. There are three options available:

  • Locked – Prevents the applicant from canceling for this specific interview event and will override the global event status set in the in the “Set Lockout Menu” section on the program page.
  • Unlocked – Allows the applicant to cancel for the specific interview event and will override the global event status set in the “Set Lockout Menu” section on the program page.
  • Default – Uses the global event status set on the program page under the “Set Lockout Menu” section.

Repeat Weekly – This allows the program to set up the same event type for the specific days of the week, until a specific date.

Event Description – The program can put a description of the event or any special information they would like to provide to the faculty and applicants. There are multiple formatting options including (but not limited to):

  • Text Styles (Bold, Italic, Underline Strikethrough)
  • Page Formatting (Numerical and Bulleted Lists, Indentation, Alignment)
  • Imbedded Links
  • Font (Change font, size, color, highlighting) Event_Settings_4.png

Attachments – Here the program can add an attachment that they would like faculty or applicants to view once they are able to view the calendar event. These attachments can vary from those entered on the program profile page or they can be added here instead.

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Track/Tier Distribution Setup – This is where you will list your available positions based on track and by tier. This number of spots available can be edited by entering the number or by using the arrows. More information about tracks and tiers and be found in these user guides: Tracks & Tiers FAQs, Assigning Applicant Tracks, Assigning Tiers to Applicants

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Once all information has been entered, can select “Save” or if you change your mind you can select "Cancel".

If the “Save” button is greyed out that means that there is some information missing and must be entered before it can be saved.

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Changes can be made to each individual setting based on the needs of the program for that specific event day. Please also remember that these individual settings will sometimes override your global settings from the program page.

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